Reference Number: 
CTAS-1984

Capital asset software that can produce needed reports must be obtained and  utilized so all county assets that are above capitalization thresholds can be  accurately reported through software-generated reports. There are several vendors  that currently have various capital asset software programs available; however, the  software must be able to prepare the necessary capital asset reports and information  included in the county’s annual financial statement. County management should  show potential software vendors the Sample Required Capital Asset Reports to ensure that  the software is capable of producing such reports. Management also should consider  the level of support that the vendor will provide after the sale, such as software  updates and assistance that may be needed after the original system has been  purchased and installed.  

Capitalization of Library Books:  
Considered individually, library books usually have a historical cost well below a  county’s threshold for capitalizing assets. However, when valued together as a  collection, the cost of library books can be significant in some counties. County  management should consider if the cost of a county-owned library collection is of  material enough value to capitalize. If management makes the decision to capitalize  a library collection, the collection should be depreciated using a composite  depreciation method.