The UCC allows either the filing or recording through imaging of UCC records.  However, fixture filings must be recorded with the real estate records.  UCC records must be indexed as follows:

  1. Index an initial financing statement according to the name of the debtor and index all filed records relating to the initial financing statement in a manner that associates with one another an initial financing statement and all filed records relating to the initial financing statement.
  2. Index a record that provides a name of a debtor which was not previously provided in the financing statement to which the record relates also according to the name that was not previously provided.
  3. If a financing statement is filed as a fixture filing or covers “as-extracted” collateral or timber to be cut, it must be indexed under the names of the debtor and each owner of record shown on the financing statement as if they where mortgagors under a mortgage of the real property described and also reverse indexed under the name of the secured party as if the secured party were the mortgagee.
  4. If a financing statement is filed as a fixture filing or covers “as-extracted” collateral or timber to be cut, an assignment or amendment must be indexed under the name of the assignor or grantor, and reverse indexed under the name of the assignee in the case of an assignment.  T.C.A. § 47-9-519.

The register is required to maintain the capability to retrieve a UCC record by the name of the debtor and by the file number assigned to the initial financing statement to which the record relates.  T.C.A. § 47-9-519.